What Are The Different Advantages Of Meetings In An Organization?

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Muhammad Suleman Profile
Most meetings in organization are rarely as formal (although Board Meeting might require a minimum number of people to attend). Meeting can be used for the following purposes:

1. Executive decision-making (e.g. by a group of directors, managers, government officials).
2. The relaying of decision and instruction (e.g. briefings).
3. The dissemination of information and the collection of feedback.
4. Participative problems solving, by consultation with people in different departments or fields (e.g. a task force or working party).
5. Brainstorming: free exchanges with a view to generating new approaches and ideas.
6. Co-ordination of the efforts of a large number of people representing departments or interest groups.

7. Formal recommendations: a meeting may be responsible for taking a final decision on a matter of great importance. It may be a requirement that certain formalities should be gone through in recommending a course of action.
8. Representation of a number of a people from divergent disciplines – such as foremen and shop stewards.
9. Acting as delaying mechanism, which has its advantage.
10. Meetings can also be used to put individuals on the spot in public (and in the written minutes of the meeting). They can enforce commitment, or at least indicate where battle lines are drawn.
Billie Reid Profile
Billie Reid answered
 Advantages of meetings are that it makes sure that regular communication is in place, It improves upward communication, keeps the managers in touch with the employees, it develops trust and commitment throughout the team, it prevents misunderstandings and it reinforces the role of the team leader. However the disadvantages of meetings are that there may not be enough preparation, it could possibly become too rigid, the system may be used to cascade information and there may be failures to answer of follow up any questions asked.

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