There are many advantages of conducting a formal meeting. A formal meeting is a meeting that is arranged in advance and has a meeting 'plan' of issues that will be discussed and a list of who will attend and what will be covered. An informal meeting is a meeting of staff that is decided upon maybe at the last minute, and doesn't have an arranged structure, and is usually called because an issue needs addressing quickly and there is no time to arrange one of the formal kind.
Two of the advantages of conducting a formal meeting are:
- Organized Topics:
When you arrange a formal meeting, you are able to conduct a list of issues that you believe need to be addressed and these are usually things that both you and the rest of the participants will benefit from discussing and resolving if need be. When conducting a formal meeting, you can construct a neat list of issues that are organized and can be worked through one at a time. This is much more organized and more constructive than just asking a room full of people what they want to discuss - in those situations, you'll most likely find you are greeted with stampede of ideas and issues that cannot all be discussed equally and in one meeting.
- Time Frame: When conducting a formal meeting, you are able to be specific to times and therefore run a more organized meeting that is enjoyable and easy to follow for those attending. You are able to come up with a time that is suitable for everyone attending and then plot how much time the meeting will take by taking into account what needs to be discussed. The length of time can then be told to those attending and this will ensure everyone can confirm they are able to a) attend the time of day you arranged and b) have enough time to spend in the meeting.
Two of the advantages of conducting a formal meeting are:
- Organized Topics:
When you arrange a formal meeting, you are able to conduct a list of issues that you believe need to be addressed and these are usually things that both you and the rest of the participants will benefit from discussing and resolving if need be. When conducting a formal meeting, you can construct a neat list of issues that are organized and can be worked through one at a time. This is much more organized and more constructive than just asking a room full of people what they want to discuss - in those situations, you'll most likely find you are greeted with stampede of ideas and issues that cannot all be discussed equally and in one meeting.
- Time Frame: When conducting a formal meeting, you are able to be specific to times and therefore run a more organized meeting that is enjoyable and easy to follow for those attending. You are able to come up with a time that is suitable for everyone attending and then plot how much time the meeting will take by taking into account what needs to be discussed. The length of time can then be told to those attending and this will ensure everyone can confirm they are able to a) attend the time of day you arranged and b) have enough time to spend in the meeting.