A formal meeting in a business environment is a pre-planned event with a formal notice that most often is sent via email or an official company memo. An informal meeting can take place almost anywhere, anytime, and there is seldom the structure and formality that you will see in a formal meeting.
At most formal meetings, it is a senior executive or a member of senior management who presides over the meeting. The atmosphere in these meetings are formal and there are specific agenda items that must be gone over. These meetings most often take place in a company boardroom where technology such as laptops can be used to display PowerPoint presentations. A formal meeting is a place where company policies can be made or modified, department and company goals are set, and other important business decisions are made with the input of all executives and management. Formal meetings also tend to last much longer than informal meetings, sometimes for hours and the meeting is not dismissed until the executive in charge declares the meeting is over.
An informal meeting can take place virtually anywhere from a fast food restaurant to a company meeting room. There is usually no formal invitations sent out although meeting participants can be notified via email in many cases. It is very unlikely that any company policies will be enacted at these type of meetings unless the company in question is very small with few employees.
Both informal and formal meetings are part of the everyday business world and anyone working in a Fortune 500 company should be informed on how act and carry themselves in both situations. Important decisions can be made in both so it is important to pay close attention to what is going on as it could very well affect your job.
Explain the difference between the terms formal and informal
What is the difference between formal meeting agenda and informal meeting agenda
A formal meeting is a preplanned meeting. It has a predetermined set of topics that one wishes to discuss along with a set of objectives that one wishes to achieve at the end of the meeting. At a formal meeting, generally it is a senior executive who presides over the affair. The members of the meeting are often given a considerable period of notice before the meeting, preferably through formal means such as memos. As the title suggest, the atmosphere in such meetings is generally somber, formal.
Informal meetings are generally not planned well in advance. The members are not notified through formal means. They generally take place in neutral surroundings, for example in a restaurant rather than a boardroom.
Five basic document that are prepared in formal meetings
Formal meeting of all committee meetings, such meetings will provide comprehensive services, meetings and reports. These services include the provision of summary records for all discussions; In addition, in negotiating body during or after each meeting will be the official language of meeting documents with the situation in the form of a compilation of proposals. In addition to the provisions of the rules of procedure, held secret meetings, these meetings were delegations of all Member States and all accredited observers. They are each working group will focus on all the issues to be addressed, with the progress of the talks, these meetings will gradually form a plenary meeting of the Intergovernmental Negotiating Body agreed to submit the text, for its formal adoption.
The informal meeting will not provide the formal meetings, as all meetings or reporting services; in the informal meeting, the amendment does not provide a summary of the text summary records or documents of the Conference. According to the availability of services and with Member States delegations consultations, the Chairman or Co-Chair to decide whether to provide a full translation to the meeting facilities. As a formal working group meetings, electronic drafting services if that helps, at the same time for two meetings to provide this service. Open-ended Working Group as recommended in the report and approved by the negotiating body, the formal drafting of the meeting is only open to all Member States delegations, observers may attend, but the informal meeting of the Chairman and all the participating Member States agree to observers exception. According to the Intergovernmental Negotiating Body of decisions adopted by the first meeting of the informal organization may be invited to attend the meeting.
Temporary informal drafting meeting, no formal status, are not listed in the formal meeting focused on discussion of all issues. Each meeting will focus on the informal drafting settlement negotiations that may occur during a particularly challenging problem, and have a time limit. Choice over who moderated the discussion. And formal meetings are required to be drafting a formal working group to report, an informal drafting the recommendations arising from the meeting and / or text must be submitted to a formal working group to consider. In an informal drafting meeting shall not make a final decision.