How To Write A Formal Letter For Lost Of Cheque?

A formal letter should ideally be typed up on a computer to add an extra sense of formality. If you do not have access to a computer, it is advised to visit your local library where you will be able to use one.

• How to layout a letter

Begin by typing your address in the top right hand corner of the page. Next on the left hand side of the page you need to write the address of the person or company that will be receiving the letter.

Underneath the recipients address you should write the date. After a line break you need to then write 'Dear Sir/Madame' or the name of the person who will be receiving it if you know it.

• What to include in your letter

In your first paragraph you should explain who you are and that you have lost your cheque. Include the amount the cheque was for and the exact date it was written. A simple example of this first paragraph would be:

'My name is Mr X and on January 1st, 2011, I received a cheque from you for $100. I am sorry to inform you that since I received this cheque it has been misplaced and I have been unable to cash it. Would it be possible to be sent a replacement cheque?

I am sorry to be an inconvenience as I know you are very busy and I would greatly appreciate the effort.'

It is best to be honest and to the point about the matter concerned. It is also important to contact the person who issued the cheque as soon as possible. The sooner you contact them the sooner they can send a replacement and they are more likely to remember issuing the cheque.

Some people are perfectly happy to replace a cheque as they realize that accidents happen, however it must be noted that others may be a bit more reluctant to send a replacement.