This efficient system of data organization is created through the use of hardcode programs that latch onto needed information stored in a specific region. While virtual "folders" filled with individual document files are used, data can also be saved in a single-file format (also called a flat-file system). A file-based system is a great way to find documents on a daily basis, and a beneficial method of preserving a collection of important information from myriad sources, departments, and authors.
A file-based computer system can be used with a variety of computer hardware and accessories, including:
• USB sticks
• External Hard Drives
• Main Hard Disks
Adding insertions, deletions, and updates to files is simple and organized when a file-based system is employed. Often, there will be little need for full-time IT staff to monitor and safeguard the database; updates and checks can be performed as needed. However, a certain amount of security concerns may exist with these file-based systems, as they have a tendency to be more prone to being hacked or corrupted.