Many companies choose to use electronic databases to store all of their company information and client details, including accounting information and sales statistics. However, there are still a number of advantages to using a paper database instead of an electronic one. When you use a paper database all of your information is completely safe when you experience power cuts; even when the power is not working you will still be able to access all of the information that you require on a daily basis. As there is no power required to store all of your data when using paper databases, you will save money on your electric bills which means that your overall profit margin is increased. Although computers can be extremely useful for storing data, they are prone to breaking or being infected by viruses. If you have an electronic database your files can easily be corrupted or deleted if you have computer problems. This is something that is never an issue with a paper database. When you have new staff members starting at your company, it can be rather tricky to teach them how to access all of the files on an electronic database. Paper databases are much more straightforward and generally do not require any training or explanations to new employees. Overall, you will find that paper databases are a lot more reliable than electronic ones; you can always have the peace of mind that your company’s most important information is safe and you can always access it whenever you need to get to it. If you opt for an electronic database you will always be a little concerned that the files could be corrupted or deleted.
