Explain The Features Of Circular Letter?


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Meg Hayes answered
A circular letter is a type of letter that is written to share a particular piece of information with a very large audience. The purpose of a circular letter is very different from a personal letter, which is only used to send a piece of information to one or maybe two people.

The main purpose of a circular letter is to announce or reveal new information or perhaps to clarify certain policies in a political situation. Below are some steps on how to write a circular letter.

  • Step one. The first thing to do when you are trying to write a circular letter is to make sure that you know your target audience well. For this type of letter, the readership is going to be very broad so it can be quite difficult to figure out what level of knowledge your audience has. For this situation, you should think about the majority of your readers, and tailor your letter towards them.
  • Step two. You then need to think about the difference between external and internal circular letters. An external letter would be circulated amongst clients or the general public. Whereas an internal circular letter would be circulated amongst a larger group, however it is limited to that group.
  • Step three. When it comes to actually writing the letter, you should think about the exact tone and voice that is suitable for the letter that you are writing. For example, only use a stern tone when entirely necessary such as addressing tardiness but not appropriate for a letter to clients.
  • Step four. Be careful with the content of your letter. Make sure that you only write about information that has been authorized to be distributed. Because some circular letters will be distributed to a large audience, it would not be wise to disclose confidential contact information.

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