When you are handing over a car or anything else, you will need to write more of a handover report than a letter. This type of report is usually used when passing duties or responsibilities onto an employee. This will make sure than no necessary problems occur whilst the employer is away. Below are some instructions on how to write a handover report, but these basic steps can be applied to any type of report.
- Step one. Make sure that you write a detailed list of all the things that your employee, or in this case the person that you are handing over your car to. If there is anything that you need to tell your friend about your car then you should note it down, for example, how much petrol on average should be put in every week. Don't do this in one night, give yourself some time to think of everything.
- Step two. If you need to then you should break down that list into priorities. Let your friend or person you are handing the car to when the last MOT was due for example, and tax.
- Step three. Include everything that you have on the car including manuals, repair manuals and any other forms of paperwork that you think are going to be important.
- Step four. In order to prevent any possible misunderstandings with your handwriting, your handover report should be typed up as professionally as possible. Some computer document producers already have templates for handover reports that you can load up and then fill in the details. Then you can print it off and it will look professional.
- Step five. Before you hand your report over, you should make sure that you have read it through several times to make sure that you haven't missed anything out.